Turn more leads into booked appointments — automatically.
Cael Direct plugs an AI receptionist into the leads you already get from Instagram, Facebook, and your website so every inquiry gets a call, a text, and a real appointment on your calendar.
AI Caller Snapshot
Example month for a single med spa location
Built specifically for:
How Cael Direct works for your med spa
We don’t replace your marketing — we make it convert.
We plug into your existing lead flow
Facebook / Instagram ads, website forms, Google calls — wherever your leads come from, we connect our AI caller and SMS engine so every new inquiry is captured in one place.
Your AI receptionist responds in under 60 seconds
As soon as a lead comes in, your AI receptionist calls, answers basic questions, qualifies interest, and offers real-time appointment slots from your calendar.
Reminders & no-show recovery
Automatic text confirmations, reminders, and gentle follow-up on no-shows dramatically reduce wasted consult slots and keep your providers booked.
Simple reporting you actually care about
Instead of dashboards you never check, we send clear summaries: leads reached, appointments booked, show rate, and estimated added revenue.
Why med spas choose Cael Direct
More booked appointments without adding front-desk staff.
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Made for med spas, not generic “AI bots”
Your scripts, offers, and FAQs are built around injectables, skin treatments, and body contouring — not restaurants or auto shops.
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Works with the marketing you already do
We plug into the lead sources you’re already paying for. No need to switch CRMs, ad agencies, or booking software.
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Predictable, flat monthly pricing
One simple monthly fee covers your AI receptionist, SMS follow-up, and optimization. If it doesn’t clearly pay for itself, we don’t keep you.
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White-glove setup in under 14 days
We handle the tech. Your team just approves the script and sees more qualified patients on the schedule.
What we set up for you
- AI receptionist trained on your services & policies
- Integration with your calendar and lead sources
- Custom scripts for top 3–5 treatments
- Text confirmations & reminders
- No-show & cold-lead reactivation flows
- Simple weekly performance summaries
Most clinics start to see a difference in show rates + bookings within the first 30 days.
The math: what one extra booked consult per day is worth
Use this simple model to sanity-check the ROI.
Conservative scenario
- Extra booked visits per month20
- Average revenue per visit$450
- Added monthly revenue$9,000
Even if only a portion of your “ghosted” leads convert, the system can easily cover its own cost.
What we aim for
- Extra booked visits per month30–40
- Average revenue per visit$450–$650
- Added monthly revenue$13k–$26k
Actual results depend on your offers and lead quality. We’ll map out your numbers on a free audit call.
About Cael Direct
Lead-to-booked systems, not just “more marketing.”
Cael Direct was created to solve the gap between “lots of leads” and “a fully booked schedule.” Many med spas already spend heavily on ads and social media, but lose potential patients to slow follow-up, missed calls, and no-show consults.
We focus on one thing: building and running an AI-powered receptionist and follow-up system tailored to your clinic, so your providers can focus on great results while we keep the calendar full.
What working together looks like
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Step 1
Book a free lead follow-up audit
We’ll review how leads currently come in and where you may be losing bookings.
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Step 2
Custom AI receptionist build
We configure your AI caller, scripts, and reminders around your services and policies.
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Step 3
Go live & optimize
We monitor early calls, tweak the flow, and send clear summaries so you can see the impact.
Questions med spa owners ask us
If you’re thinking it, someone else already has too.
Will the AI sound robotic or weird to my patients?
No. We use natural, human-like voices and customize tone and language to fit your brand. We also review real transcripts together so you’re comfortable with how it speaks before we go fully live.
Do I have to change my booking software or CRM?
In most cases, no. We connect to the tools you already use via your calendar and lead sources. If we see a simpler way, we’ll recommend it — but we don’t force you into a new platform.
How long does setup take?
Typical clinics go from “yes” to live in about 10–14 days. That includes onboarding, script customization, integration, and test calls.
What if it doesn’t pay for itself?
We structure our engagements around clear ROI. If after a fair test period you’re not seeing a meaningful lift in booked appointments, we don’t expect you to continue.
Ready to see what your med spa is leaving on the table?
Book a free, no-pressure lead follow-up audit. We’ll map out how many extra booked appointments an AI caller and follow-up system could realistically create for your clinic.
Prefer a message? Use the contact form and we’ll reply within one business day.